Event Planning Made Easy – Plan your Events Right

Event Planning

Events like conferences, conventions, trade shows, and even gallery displays involve a lot of planning. At any given time before, during, and after an event, things will always go wrong and it would take me a while to list down everything that can and will go wrong. I have worked as an event planner for more than 10 years now and I know what it’s like to deal with these mistakes on the spot. It’s stressful, it’s tiring, and it’s downright frustrating.

If there is one thing I learned with event planning, it’s this: always have contingency plans. Do not go from one point to another without planning alternate routes to it. I remember planning a convention that was supposed to be held outdoors, and then it suddenly rained on the day of the event. What’s worse was that we weren’t able to book the rooms inside and they were already full. Do you know how frustrating it is to not have a backup plan because you assume that things will go smoothly? Plan all the way till you reach plan Z. I never push through with one aspect of an event if there are no contingency plans for it. If I was asked to hire this particular restaurant, I would still look for 5 more just in case. If I was asked to book a particular venue, I would look for 10 more.

Assuming that things will go smoothly will be the death of your event planning days. When I first started, I was optimistic and thought that everything will be OK when it came to event planning. A few failures later, I changed my mind. Defensive pessimism, as psychologists called it, is a form of pessimism that allows you to prepare for worst case scenarios. This is what I had to develop because I needed to prepare myself. A couple of years ago, I was tasked to supervise 3 event coordinators as they were going to plan for an anime convention here in Ontario. It was that huge because they needed three event coordinators. Now, one of the coordinators quit halfway through the planning and she was supposed to take care of logistics. We were impaired until the day of the event and we had to carry the burden of logistics. I didn’t even think that one of them would quit.


Event planning has to be done right. An individual who pays close attention to details and creates sufficient routes to meet certain goals will be the perfect man to plan an event. Remember, if you are going to be an event planner, your motto should be “what can go wrong, will”.

Places to See and Visit in South Ontario


Tourism is something that I’ve always had a passion for. The opportunity to visit new places and the ability to showcase it to other people is immensely satisfying. This is why I ventured into South Ontario’s tourism simply because I want to show people how beautiful my beloved city is. I have been living in Ontario for the better part of my life now and I do not regret not moving to other places even when there were multiple opportunities.

If you’re going to be in South Ontario, you need to see the sights and visit the following places for a complete Ontario experience. Of course, you can also ring me up if you want a tour guide.


Niagara Falls may not be part of South Ontario, but I feel that people who do visit Ontario should visit Niagara Falls. I love this beautiful masterpiece of Nature. You definitely should not miss out on this. Missing out on seeing the Niagara Falls is like missing out on your daughter’s wedding or son’s college graduation. “It would be harder for a man to stand nearer to God than he does here,” Charles Dickens once remarked.

St. Jacobs Farmers' Market

St. Jacobs Farmers’ Market and Flea Market is the place if you’re looking to shop around, dine, or even play. It’s located in 878 Weber St. N., Waterloo, ON. There are more than 600 vendors inside and outside the market and you can find a wide array of fresh fruits, vegetables, cheeses, and even baking products. St. Jacobs Farmers’ Market and Flea Market is also located an hour and a half west of Niagara Falls.

Point Pelee National Park of Canada

Point Pelee National Park of Canada should be on your list, especially if you’re an outdoor-type of person. Point Pelee is a peninsula that measures 11-miles long and extends into Lake Erie about 50 km south east of Windsor and is the southernmost tip of the Canadian mainland. It is host to approximately 500,000 visitors every year and with the beautiful lake and the clear and cool waters of Lake Erie, it’s no surprise why a lot of people keep coming back here.


The Arboretum measures at 408 acres, containing nothing but natural gardens, nature trails, and plant collections. The park is open all year round and open from dusk till dawn. Enjoy the beautiful flowers from their 35 plant collections with more than 3000 trees and shrubs. See beautiful flowers like rose, lilac, rhododendron and Gosling Wildlife Gardens. You can even participate in birding and gardening classes hosted right in the Arboretum.


The Careful Art of Planning Business Events

Your business in the spotlight


There are numerous ways for business owners to put their business on the spotlight. They can join conventions, trade shows, or have a company event of their own. These events require lots of preparation, even if a business owner is merely a participant. Organizing, however, is a different story because you’d have to prepare a lot of things in order to accommodate the people or businesses that you want to invite in your event. Planning business events is not rocket science, but it is difficult. You can, however, make things easier for you and your participants.

There are three important things that you need to keep in mind when planning business events:

Theme and target


Business events are not all about openings and anniversaries, although they are 2 big events. When you’re planning events, it’s important to think about the theme and target. This will help you get an idea of who you want to attract to the event, and why you want to attract them. Conventions and trade shows are awesome if you’re looking to build better business relationships with your competitors. Once you’ve settled on a theme and target, you can move on to other aspects of planning business events.

The logistics

This is important because you can’t have a business event if you don’t know how to get your important items from one place to another. Logistics can affect several factors like food and catering, furnishings, and other important items. How can you have a successful event if your participants don’t have food, or how can you accommodate them if you don’t have tables or chairs? Logistics usually come after determining your theme and target so you will know what to provide.

For example, if you find yourself hosting an event in a hotel or convention hall, you need to be ready with a lot of cardboard boxes and other items for storage.


Lastly, you cannot succeed running an event on your own. You need to hire people to help organize and facilitate the entire thing. You can go for business event planners if you find the task of organizing too overwhelming, or you can also ask help from your employees. When you’re doing a trade show on hotels or convention halls, there are also staff members that could be hired as additional manpower.

When your business is on the spotlight, it’s important that you keep your best foot forward. When you’re the organizer of a business event, remember that your business is also on the spotlight.

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